Payroll Experience Prerequisite – Frequently Asked Questions

 

 

What is considered approved payroll work experience?

Payroll work experience is two (2) years of weighted payroll experience being responsible for the payroll function of an organization, including being accountable to management for the accuracy of employees' pay and all government statutory remittances, or equivalent experience (obtained within the past five (5) years). This experience must be demonstrated to, and approved by, the Canadian Payroll Association (CPA) using the CPA's Payroll Experience Prerequisite Application (PEPA) process. To enroll in the Introduction to Payroll Management course, an individual must have had their payroll work experience approved by the CPA.

Do I have to hold a management title to satisfy the payroll work experience requirement?

You do not have to hold a management title in order to satisfy the payroll work experience requirement.

How will I know if my position(s) meet the payroll work experience requirement?

Read the Canadian Payroll Association’s (CPA’s) Guide to Completing the Certified Payroll Manager Program’s Payroll Experience Prerequisite Application (PEPA)carefully, fill out the application and submit it, along with the required information, to the CPA at least four (4) weeks prior to the start of the Introduction to Payroll Management course. You will be advised of the status of your application within twenty (20) business days from the date the CPA received your application.

When should I submit my payroll work experience for assessment?

You are eligible to send your application for assessment once you have obtained your Payroll Compliance Practitioner (PCP) certification. You are required to have your weighted payroll experience assessed and approved prior to enrolling in the Introduction to Payroll Management course.

If my application has not been approved, when can I apply again?

If your application is not approved, you will be provided details as to what information/documentation is outstanding. You can reapply once you meet the requirements.

How many years of payroll work experience do I need to satisfy the payroll work experience requirement?

You need two (2) years of weighted payroll experience being responsible for the payroll function of an organization, including being accountable to management for the accuracy of employees' pay and all government statutory remittances, or equivalent experience (obtained within the past five (5) years).

Who is considered a verifier?

A verifier is a person who is/was your direct reporting manager and has a professional business relationship with you. For example, your current or past employer may serve as a verifier. Family members are not eligible to verify your experience.

Who can I use as a verifier if I am a self-employed individual?

If you are a self-employed individual, your clients can be your verifiers. Self-employed individuals may be contacted by the CPA for an interview.

What happens if I cannot obtain an official job description for the position I would like to submit for the assessment?

If the organization does not have an official job description for the position you would like to submit for the assessment, you must prepare a detailed job description yourself and submit it to your verifier for his/her approval.

What is the next step after I submit my application to the CPA?

An acknowledgment email will be sent to you once your application is received by the CPA. You will be advised of the status of your application within twenty (20) business days.

Can I combine more than one (1) payroll position in order to fulfill the requirement?

Yes, you can. If, in your current or past position, you have less than two (2) years of applicable payroll experience, you can combine positions to satisfy the two (2) year requirement. You must complete a separate application form for each payroll position being submitted for assessment.

What happens if my experience is not entirely dedicated to payroll (for example, it is combined with Human Resources or Finance)?

Your weighted payroll work experience will be assessed based on the following criteria:

Being responsible for the payroll function of an organization, including being accountable to management for the accuracy of employees' pay and all government statutory remittances, or equivalent experience (obtained within the past five (5) years).

After I am approved and registered in the Certified Payroll Manager (CPM) program, is there a deadline to finish the program?

Yes, effective January 1, 2017, CPM students should complete the CPM courses and submit their Certification Declaration within five (5) years of the start date of their first successful Introduction to Payroll Management (IPM) course.

Is there any timeline to register in Introduction to Payroll Management (IPM), after my PEPA application is approved?

Yes, you are required to complete Introduction to Payroll Management (IPM) within 2 years of your PEPA application approval. Once the timeline has passed, you must submit another application.

How many years of payroll experience do I need to satisfy the CPM Work Experience Prerequisite?

To satisfy the CPM Work Experience Prerequisite, you must have at least two years of weighted payroll experience. The weighting of the CPM Work Experience Prerequisite will be determined by the number of hours per week spent completing payroll-oriented tasks. Using a standard of a 35 hour work week, a calculation of the number of months spent completing qualifying work experience can be determined. For example, if you spend 50 per cent of your time on payroll-oriented tasks and have held the position for 24 months, you would be granted a total of 12 months (50x24/100= 12). Only a completed month of experience will be counted (no fractions, decimals, or rounding).